The HR department carries out so many functions that are fundamental to the smooth operation of any organization. With the right technology, HR systems can be a great asset. But without the right software, those crucial functions can be a hassle to execute.
What is human resource management software?
HR management software refers to the digital solutions for efficient management and optimization of the daily tasks for the HR department of any organization.
The functions of HR software
Here are some of the key functions that HR management software performs:
- Secure storage and organization of employee data
- Self-service time tracking
- Workflow management and tracking approvals
- Tracks employee training for optimal development and compliance
- Third-party application integrations
- Goal tracking and performance management
- Evaluating and reporting employee satisfaction
- Automation of pre-boarding/offboarding/onboarding
Types of HR software
With an understanding of what HR management software is and the various ways in which it helps businesses automate HR functions, let’s look at the multiple types of HR software:
It enables managers, HR professionals, and employees to set performance goals, track improvement, and assess employee skills.
Onboarding programs speed up the process of introducing new employees to an organization. With onboarding software, the onboarding process can be tracked and streamlined. This software type has features like pre-boarding packages, electronic signatures, employee questionnaires, training tracking, etc.
Read on: Employee onboarding – How to bring order to your HR processes
It incorporates functions like feedback, analytics, coaching, and everyday work priorities that will increase team engagement, individual employee engagement, and improve employee sentiment.
ATS (Applicant Tracking System)
It’s instrumental in streamlining the entire recruitment process. Such software performs tasks like identifying the top candidates, scheduling interviews, sending candidates offers, etc.
HRIS (Human Resources Information Systems)
HRIS software plays a fundamental role in the management of data that’s required to execute other HR functions such as tracking applicants, recruiting applicants, managing payroll, storing employee data, etc. It efficiently integrates with other HR software.
The benefits of HRMS
There are numerous advantages of using HR management software. A few of the main benefits include:
- Saving time on repetitive administrative HR tasks so that the time can be used to focus on other responsibilities and long-term strategic outcomes
- Continuous feedback
- Streamlined processes
- More accurate analytics
- Reduced errors
- Improved succession planning
- Efficient organization of employee data and documents
- Improved compliance with federal regulations
Top features of HRMS
Here are a few of the features that you should keep in mind when choosing HR management software:
- Clean and well-organized UI
- User friendly software with adequate and effective tech support
- It should be easy to integrate with other data management systems
- Value for money is fundamental for a satisfactory ROI
- The scalability and flexibility of the software should be high
- Should have a mixture of typical and unique engagement tools
- Should provide you with actionable, real-time insights with customizable, easily exportable, and flexible reports
- Should efficiently handle tax, time, and payroll (typical components of any HR process)
The top 10 HRMS solutions in 2022
Vault is a cost-effective HR employee management software for small to medium enterprises. Some key features of Vault include time tracking, employee data storage, onboarding, offboarding, checklists, and time off. It has comprehensive modules including leave management, payroll, recruitment, KPIs, and more.
Sage-ERP is best suited for small businesses. It’s also highly customizable. What makes it so popular is its excellent training feature through their new hire Wizards.
For small to medium businesses, BambooHR is the best. Some of its standout features include a self-service portal, time and attendance, onboarding, performance management, recruitment, and compensation. It’s user-friendly and employees can access it through its mobile app.
4. Zoho People
Zoho People is one of the best free HRMS solutions. Some of the top features of this HR performance management software are time and attendance management, workforce planning, performance management, onboarding, and additional recruitment modules for a streamlined recruitment process.
Zenefits is a popular HR leave management software that offers comprehensive plan-building functionality and benefits administration. It’s user-friendly with thorough employee records and robust business intelligence reporting. Employees can also access Zenefits through its mobile app.
Talent can quickly be recruited and developed through Workday. People can assess it from their preferred gadget. Workday's unique features include flexible management of user-input change, definition and management of business processes, and integration of employee transactional data in the same system.
A popular all-in-one HRMS solution, Freshteam comes with time off, offboarding, onboarding, an employee information system, an applicant tracking system, and HR reports. Freshteam also has an easy-to-use mobile app.
8. ADP Workforce Now
Another standout HRMS solution is ADP that offers efficient HR solutions such as compliance, analytics, benchmarking, talent and time management, and payroll. Some of its impressive features include 360 degree feedback, applicant tracking, a self-service portal, and onboarding.
Namely is fantastic for talent and payroll management. Namely's critical features include task lists, custom fields, onboarding, compliance database, e-signature, employee self-service, and performance and goal tracking.
Paycor is an excellent HRMS and payroll solution with features like applicant tracking, payroll management, onboarding, and performance management that streamlines HR functions.
Consider incorporating any of the software solutions listed above based on their suitability for your organization.
Vault is a cloud-based ERP that offers comprehensive HR functions and is highly scalable. HR automation is imperative with an increased trend of staff working remotely. HR systems enable transparency, provide more significant insights into an organization’s workforce, and assist in making the right data-driven decisions that help an organization stay competitive.
Read on: Vault’s Ultimate Guide: Which KPIs to watch to boost your HR
Sign up for a free demo and see how Vault’s HR modules provide you with a 360 degree view of your workforce activities and enable you to implement the best practices, remove HR inefficiencies, and make your workplace a wonderful one.