If your business is growing and you’re finding that manual HR processes are holding you back, HR automation software is the next step towards digitizing your business and making the most of modern technology. There is a wide variety of HR tools out there, so it’s important to make sure the one you choose suits your workflow and needs. To that end, we’ll list some of the best HR automation software available on the market in 2022.
What is HR automation software?
HR automation software is software used to automate a company’s HR processes. Its purpose is to do the same work with less effort, thereby modernizing and streamlining the HR processes. HR tasks can be repetitive, manual, and involve a lot of administration. And in the past, that was a necessary evil. But with HR automation as a more efficient alternative, time spent on manual HR tasks is now time better spent elsewhere. The technology is here – it's time to learn how to use it.
Read on: How to use HR automation: A quick guide for smart headhunters.
The key benefits of automated HR software include:
- Efficiency – Repetitive and recurring tasks can be executed more efficiently.
- Increased transparency – Documentation and sharing of information is improved.
- Actionable insights – Insights from HR software let you make informed, data-driven decisions.
- Reduced human error – This means less time fixing mistakes and more time making progress.
- Better employee experience – A more efficient system is better for both employees and potential recruits, boosting morale and retention.
- Better resource allocation – with menial tasks in the hands of software, human employees can focus on other tasks, such as building company culture or interviewing applicants.
Looking to learn more about the fundamentals of HR? Check out our guide to all the basics you need to know before considering HR automation.
What can you automate in HR?
Despite advances in AI technology, there are some tasks that are best left to humans, such as decision making. But many aspects of HR – and your HR employees themselves – can benefit from automating human resources, especially repetitive tasks.
Read on: Don't fear the AI in HR.
Areas that stand to benefit from automation include:
Onboarding and offboarding
This involves tasks that are similar for every employee, meaning they can benefit from a standardized, automated process.
Leave management
Requests and approvals are streamlined, and it’s easy to view when employees have time off.
Payroll
Manual execution means room for error, which can lead to extra work and unhappy employees when money is involved.
Time management
Digital time tracking is the faster and more efficient option for time management. Additionally, the right HR software can let you use this information to create invoices.
Recruitment
Whether it’s scheduling interviews, sending emails, or improving applicant data management, HR automation can handle many tasks in the recruitment process.
For additional information on how HR automation improves recruitment, read more in our article: HR process automation can land you a better candidate.
The best HR automation software
With that said, here are some of the best options for HR software available.
Gusto
Although Gusto focuses on payroll management as its main service, it also includes tools designed to synch to payroll such as PTO and time tracking. On top of that, it also offers tools for onboarding, performance, and insights, making it a good all-rounder.
WorkBright
WorkBright focuses on the employee hiring and onboarding experience, offering digital paperwork management for new recruits to a company. Rather than comprising a variety of tools in different areas, it takes its specialization in digital forms seriously, with a fully remote process as one of the key selling points.
HireVue
Like WorkBright, HireView aims to improve the recruitment process. Rather than forms, it offers AI recruitment software that automates replies, candidate processing, and job matching to find and retain candidates through making their experience smoother.
Built for Teams
All kinds of leave management from sick leave to PTO can be tracked using Built for Teams, which specializes in time off. It includes tools for succession management, timesheets, and more. Including Slack integration and shared calendars, it provides a transparent and efficient leave management process.
TimeCamp
TimeCamp is a time tracking tool that lets you log employees’ work for ease of billing, performance analysis, leave tracking, and more. As time tracking software, it helps you boost employee productivity, as well as cover repetitive HR tasks such as attendance and invoicing. One key feature is its integration with popular apps such as Trello and Slack.
Breathe
Offering tools aspects of HR such as time off, payroll, document storage, and more, Breathe is a cloud-based HR automation software that is comprised of a wide variety of features that can save time and organize your HR processes more efficiently.
Vault
Vault combines various functions into one to create a comprehensive HR automation system that offers HR modules including leave management, evaluations, recruitment, payroll, onboarding, and more.
Vault’s status as a modular ERP tool means you can pick and choose the modules you need. You can opt for only the HR software, but you can also choose to integrate your project management or finances in the same system.
How to pick the right HR automation software
When picking the right HR automation software, you must first consider the problems you want to solve. Which areas of your current HR system are lagging, and which software could solve this? Some other considerations include ease of use for the employees who will have to learn a new system, available budget, and whether it integrates well with your current systems and workflow.
In short, think about your criteria, and apply that to the software you’re considering. Does it seem like a good fit? If so, it could be worth looking into.
