Blog How to optimize your project goals with ERP data

How to optimize your project goals with ERP data


Enterprise resource planning solutions offer an invaluable resource for small to medium-sized businesses (SMBs), particularly in the IT sector. One of the most significant advantages of leveraging an ERP system is the ability to set clear, actionable project goals based on real-time data. An ERP system can be the cornerstone of effective project management, acting as a central hub for information that can guide your project from conception to completion. This blog will delve into how ERP data can be instrumental in setting robust project goals and ensuring their successful implementation.


The importance of clear project goals

Clear project goals are essential because they provide a roadmap for your team, stakeholders, and clients. Poorly defined objectives often lead to scope creep, delays, and budget overruns. On the other hand, well-articulated goals ensure that everyone is aligned and understands what success looks like. This is particularly true in the fast-paced IT industry, where adaptability and precision are key.


Why use ERP data?

A single source of truth

In most organizations, data is scattered across various departments, systems, and databases. ERP systems centralize this information, making it easier to access and analyze. This unified view of data ensures that project goals are backed by accurate, timely information.


Real-time insights

ERP systems offer real-time insights into various aspects of your business, from human resources and inventory to finance and customer relations. These real-time metrics can be instrumental in shaping project goals that are both ambitious and attainable.


Historical data for forecasting

Your ERP system holds not just your current data but also your historical data. This rich history can help in trend analysis and future forecasting, which can provide a more nuanced understanding of what project goals should look like.

Read on: Benefits of an ERP system: An overview of features and implementation strategies


Steps to setting clear project goals using ERP data

Step 1: Identify key metrics

The first step in setting project goals is to identify the key metrics that will be used to measure success. These might include development timelines, budget adherence, ROI, or client satisfaction scores. Your ERP system can help pinpoint which metrics are most relevant to your specific project.


Step 2: Benchmark and baseline

Use your ERP data to set benchmarks or baseline levels for your key metrics. This provides a starting point against which progress can be measured.


Step 3: Set SMART goals

With metrics and benchmarks in hand, you can now set SMART (Specific, Measurable, Achievable, Relevant, Time-bound) goals. ERP data can aid in making these goals as precise as possible.

Read on: Achieving success: Examples of milestones in project management


Step 4: Communicate and align

Once the goals are established, use the ERP system's reporting and communication features to ensure everyone involved in the project is aligned and informed.


Step 5: Monitor and adjust

As the project progresses, use the ERP system to monitor key metrics in real-time. If the data suggests you’re veering off course, adjustments can be made before small issues become significant problems.


Leveraging integrations for enhanced data insights in Vault ERP

While Vault ERP provides an extensive suite of features that aid in setting clear project goals, its power is enhanced when you integrate it with other specialized tools. These integrations allow you to gather more nuanced data and extend the capabilities of your ERP, thereby ensuring that your project goals are not just clear, but also continually optimized.


Microsoft Azure integration

Integrating Vault ERP with Microsoft Azure can significantly enhance your data analysis and storage capabilities. Azure’s machine learning tools can help you perform more advanced data analytics, providing deeper insights into your projects. Whether it's assessing risks or forecasting trends, the Azure integration takes your data understanding to the next level.


Jira and GitHub

For IT projects that heavily involve coding and development, integrating Jira and GitHub can be invaluable. Jira can help in managing the development tasks and sprints, while GitHub serves as a repository for code. When linked to Vault ERP, you can have a seamless flow of information regarding development progress, code reviews, and bug tracking, enabling you to adjust your project goals and timelines more effectively.


Google apps

Google apps, including Google Drive and Google Sheets, can be integrated to make document storage and data manipulation more straightforward. With these tools, teams can collaborate in real-time on essential project documents, and any changes can be automatically reflected in Vault ERP. This ensures that all decisions made in setting project goals are based on the most up-to-date information.



For project management features that extend beyond what Vault ERP offers, Basecamp provides an excellent complement. Task assignments, due dates, and discussion threads in Basecamp can be integrated into your Vault ERP dashboard, ensuring you have a holistic view of your project’s status.


Wufoo and LogMill

Wufoo and LogMill can be particularly beneficial if your project involves collecting data from users or running logs from applications or servers respectively. Wufoo specializes in forms, surveys, and custom data fields, while LogMill can help in capturing and analyzing log data in real-time, which makes tracking the health of your app much easier. It can offer specialized insights that generic metrics might overlook.


Trello and Tempo

For agile projects, integrating Trello and Tempo can provide valuable time-tracking and agile board functionalities. With Trello, you can visualize workloads and tasks, while Tempo offers robust timesheet and project tracking features. Integration with Vault ERP means you get a consolidated view of how much time is being spent on each aspect of the project, aiding in more accurate goal setting.


By integrating these tools with Vault-ERP, you're not only enriching the data you collect, but also making it easier to interpret and act upon this data. This multi-tool approach ensures that your project goals are realistic, relevant, and data-backed, dramatically increasing your project’s chances of success.


Unlock the full potential: Custom integrations, modularity, and personalization

If you're looking to set clear, actionable project goals based on real-time, comprehensive data, then Vault ERP is the solution you’ve been searching for. With its extensive integration capabilities, modular design, and personalization features, Vault ERP is more than just an ERP system; it's your strategic partner in achieving project success. Unlock the power of integrated data insights, modularity, and personalized project management.

Contact us today to schedule a free demo and explore how Vault ERP can elevate your project planning and execution by adopting a holistic approach to project management that is data-driven, flexible, and tailored to your unique needs.



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