Many employees get some type of company equipment, whether it’s a cellphone, laptop, or car. These assets aren’t always kept in the office or tracked very efficiently. With the Vault Assets module, you can see who has a laptop, the brand of laptop, the warranty, and which laptops are available for use. This is another example of how Vault can cut out hard to track down files.
Onboarding and offboarding
You’ve hired a new employee and it is time to assign them a laptop. With Vault, you can see which offices have your desired laptop in stock. You can then assign this laptop to this Vault user’s profile. Until the employee returns the laptop, it will always be attached to their profile. This includes every detail of the equipment, from the warranty to the original invoice and repair history. When an employee parts ways with your organization, you can see all company assets that an employee needs to return as part of the offboarding process. The only way the information gets lost in Vault is if someone changes it. Less documents to keep track of and less time spent tracking them down.
Assign by location
Assets can be assigned to different locations. With Vault-ERP you can see a comprehensive view of all the assets at a location. You can see that your location in New York has 20 computers. 3 are not in use and 7 are out of warranty. This is information that is available to you in seconds. All you must do is enter in the initial information and update transfers. This is a feature that can save your company time and money. Office A might have 5 monitors available while office B has none. With Vault-ERP anyone can see that Office B doesn’t have to order brand new monitors if Office A has plenty available. It is simple, easy, and a few less documents and files to keep track of.
Assign to project
Some equipment and other assets need to be used for a specific project. If you’re a construction company, you may have certain pieces of equipment on the worksite for a while. A consulting company might have some personnel assigned to a one project and they need a laptop, headphones, and a cellphone. Vault not only shows you where your assets are, it also shows the projects they’ve been allocated to.
Read on: Why your business needs an ERP
Better device management with lower costs
Asset mismanagement can get costly, especially if done on a large scale. With Vault, the status of any asset in the company is a click away. Whether you’re a global organization, or a growing ambitious company, asset tracking has never been made easier. Schedule a demo with Vault to learn more.
