Blog Don’t be overloaded, plan better

Don’t be overloaded, plan better


Project management is a crucial part of every business. Brainstorming sessions, key project milestones, overall project goals, daily tasks, deliverables, project kick offs, timeline and Gantt charts are a few tasks that project managers may face on a daily basis.

A study by PricewaterhouseCooper, which reviewed 10,640 projects in 30 countries, discovered that only 2.5% of companies successfully completed their projects. They had also found out that 12% of project budgets were wasted due to poor management.

If project management is so important, why is it so often poorly managed? Humans have extensive experience with project management, which can be dated back to 2570 BC when the Great Pyramid of Giza was completed. Despite this, there are still projects that aren’t completed on time.

We all know situations when key tasks weren’t done because no one knew whose responsibility it was. Your team completed low priority tasks first while high-priority tasks were left for another day. As a result, a deadline passes because nobody was aware which then costs the business time and money.

Read on: Improve your project management skills for success


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… you’ve become swamped with tasks recently as we might have a solution for you. First, take into consideration that you may not be overloaded with tasks but have become disorganized. Failure to prioritize your tasks contributes to this issue as you become unsure of what tasks to do first and which ones are of higher priority.

Being disorganized can be overwhelming, not just for you but for the rest of your team. You create a domino effect as there’s a chaotic atmosphere where everyone is stressing as they rush to try and finish their tasks before the due date. Using a task board can reduce this stress as it provides you with a clear overview of your duties.   

With the right task board, you can organize your projects better, collaborate with your team and track progress and goals.


Gain a clearer picture when looking at tasks   

Vault’s customizable task board will help ensure that you have a clear overview when looking at tasks. Create many column names as you want and edit them to your preference - create a task board that makes sense for you and your team.

Being able to view whose part of a certain task is another useful feature that Vault provides. When looking at tasks from the task board, you’ll be able to see whose responsible for what tasks and assess who is overloaded.

Are you concerned about missing deadlines? With Vault, you will be able to instantly tell when the due date is or if it’s been missed. You are also able to add images or documents to a task, with a small preview of the attachment shown on the Kanban board. Get notifications regarding any changes to the task board via email, this will ensure you’re always in the loop.

 Read on: How technology improves project management


Customize to your liking 

With Vault, you can customize every little feature of the Kanban board. When it comes to setting the priority of a task you can create your own name for it, make as many priorities as you see fit, choose from over a thousand of different icons and 24 different colors.

Types is also another feature that you can customize with Vault. Add an idea, a task or a bug, create as many types as you want for your task board. As with the priority, you can customize your types and choose from several different icons and colors.

Be sure to contact us to find out more about Vault and how it can help your business achieve higher levels of efficiency and productivity 



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